Invoice generator for freelancers

What to include on a freelance invoice

• Your name or trading name and contact details, plus your tax number if you’re registered.
• Your client’s name and billing address. For companies, use the legal entity name their accounts team will recognise.
• A unique invoice number and the date you issued it.
• A clear description of the work — the deliverable or the hours, and the period covered.
• The amount due and the due date. “Due in 14 days” is easy to misread; a specific date is not.
• How to pay you: bank details or other payment instructions.

Hourly vs project billing

For hourly work, use one line per type of work or per week, with hours as the quantity. Decimal hours such as 7.5 calculate exactly. For project work, use a quantity of 1 and the agreed fee, or split the fee into milestones so your client can match each line to the proposal they signed.

Deposits and part payments

If your client paid a deposit up front, include the full project on the final invoice and enter the deposit as amount already paid. The invoice will show the balance due, which avoids confusion about what has and hasn’t been paid.

Payment terms that help you get paid

Clear terms reduce late payments. Add them to the terms field, for example:

• “Payment is due within 14 days of the invoice date.”
• “Please quote the invoice number as the payment reference.”
• “Late payments may incur interest where permitted by law.”

Whether you can charge late fees, and how much, depends on your contract and local law. If in doubt, agree terms with your client before you start work.

Working with international clients

Pick the currency you agreed with your client and the number format they’re used to. The generator doesn’t convert currencies, so enter prices in the invoice currency. If you’re registered for VAT or GST, cross-border rules can change whether you charge tax — check with your tax authority.