Invoice generator for contractors

Separate labour and materials

Customers question totals they can’t break down. Split the work into lines such as:

• Labour — 16 hours × hourly rate
• Materials — itemised, or one line per supplier invoice
• Equipment hire, waste disposal or call-out fee as additional charges

If materials and labour are taxed differently where you work, set the rate on each line and the invoice shows each tax total separately.

Deposits and staged payments

For jobs paid in stages, describe the stage clearly (“Stage 2: first fix complete”) and enter earlier payments under amount already paid. The balance due is calculated for you, so there’s no arguing over what’s outstanding.

Reference the job

Use the PO / reference field for the job number, site address or quote reference. It appears next to the invoice number, which helps both you and your customer match payments.

Sign off the work

Upload a photo of your signature and add your name. It’s placed at the end of the invoice above a signature line — useful when customers expect a signed document.

Before you send

• Check your trade licence or registration number is shown if your customers or local rules expect it.
• Make sure the tax rate on each line is correct for the type of work.
• Save the PDF with your job records — we don’t keep a copy.